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Job Details

Community Programs Financial Manager

Company name
University of California

Location
Los Angeles, CA

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Job Description:

JOB SUMMARY

Requisition Number:

27097

Job Title:

ADMINISTRATIVE ANALYST

Working Title:

Community Programs Financial Manager

Salary:

$23.04 - $45.54 hourly

Job Type:

Contract

Department Name:

0070-EDUCATION

Department Website URL:

Job Summary Statement:

Reporting directly to the Associate Dean of Community Programs and the Assistant Dean of Financial Administration/CFO in the Graduate School of Education & Information Studies (GSE&IS) serve as the Community Schools Programs Financial Manager, which includes managing the funds associated with two Community Schools, Alumni Network and TIE-INS. Primary responsibilities include, but are not limited to the following; analyzing financial activity for research and gift projects, developing monthly financial reports to deliver clear information to PIs, Project Directors and the Assistant Dean of Financial Administration/CFO including financial and administrative management of grants, gifts and permanent funding accounts totaling approximately $1,200,000 annually. Develop, review, analyze and reconcile monthly financial reports and resolve discrepancies in consultation with Project Director(s) or GSE&IS CFO. Develop strategic plans for the various projects in accordance with the various funds sources available to the various initiative projects. Design, plan, implement and manage programmatic, financial and administrative activities of the Program/Project including serving as a liaison with districts, partners (both UCLA and Non-UCLA Partners) in addition to various community organizations.

Percentage of Time:

100

Shift Start:

8:00 am

Shift End:

5:00 pm

QUALIFICATIONS FOR POSITION

16 Records

QUALIFICATIONS

REQUIRED/PREFERRED

Demonstrate working knowledge of accounting principles and computerized purchasing and accounts payable systems.

Required

Ability to accept delegated work, validate expectations, problem-solve obstacles, and follow-up to completion and/or report status of delegated tasks.

Required

Ability to identify methods for increased efficiency in working operations and propose modifications.

Required

Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric narrative information..

Required

Demonstrated ability to work independently, prioritize assignments; follow through with minimal direction in order to perform effectively under conditions of frequent interruptions, fluctuating workloads, and conflicting time demands.

Required

Ability to deal with confidential and sensitive information with discretion, and to maintain professional working relationships with sponsors, industry, government, the UC and other academic and corporate institutions.

Required

Ability to establish and maintain a broad range of campus, school district, state, and nation-wide liaisons in order to interact effectively with Center, School, and University administrators and various educational organizations.

Required

Ability to generate detailed monthly financial reports using advanced features of Excel that compare budgeted to actual personnel effort and separate costs associated with sub-projects and major expense items

Required

Ability to prepare budgets for extramural funds and general funds in accordance with University and funding agency guidelines and policies.

Preferred

Skill in making appropriate job decisions following standard office policies and past precedents.

Required

Knowledge of sponsored research administration sufficient to understand the proposal process, prepare appropriate forms associated with a proposal, and coordinate submission with relevant University offices. Ability to gain knowledge of Uniform Standards governing the eligibility and calculation of costs in support of sponsored research.

Preferred

Demonstrated ability to organize material, information, in a systematic way to optimize efficiency and minimize duplication of effort

Required

Demonstrated ability with University on-line financial systems/ledgers including BruinBuy, TOF, and OFSR.

Preferred

Working knowledge of personal computer hardware and of word-processing, spread sheet, database, scheduling, and e-mail software, e.g., MS Word, Excel, PowerPoint

Required

Working knowledge of University policies and procedures such as accounting, travel, purchasing, facilities, mail and expedite tasks with associated central offices

Preferred

Ability to work some weekends and afternoons as they pertain to project activities when necessary.

Required

ADDITIONAL POSTING INFORMATION

Bargaining Unit:

99-Policy Covered

Application Deadline:

02-25-2018

External Posting Date:

Quicklink To Posting:

hr.mycareer.ucla.edu/applicants/Central*quickFind=72116

Special Instructions:

Please note: This position requires a RESUME, COVER LETTER, and REFERENCES to be attached. Please have all files ready to upload when applying. Updates or corrections are not possible after required documents are submitted. Thank you.

This is a two year contract with options for renewal.

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:

N/A

Critical:

Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:

N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:

Is this position designated as a mandatory reporter under CANRA* Yes - Please have the employee sign the Statement Acknowledging Requirement to Report Child Abuse.

Other Special Employment Requirements:

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

Return to Search Results

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force

Company info

University of California
Website : http://universityofcalifornia.edu

Company Profile
The University of California opened its doors in 1869 with just 10 faculty members and 38 students. Today, the UC system includes more than 238,000 students and more than 190,000 faculty and staff, with more than 1.7 million alumni living and working around the world. For almost 150 years, UC has expanded the horizons of what we know about ourselves and our world. Our campuses are routinely ranked among the best in the world, but our reach extends beyond campus borders. Our students, faculty, staff and alumni exchange ideas, make advancements and unlock the secrets and mysteries of the universe every day. They engage with their local governments, serve California schools, protect the environment and push the boundaries of space.

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